It has become a necessity to rethink how you produce your live event. But, with the right production partner to handle pre-planning and your technology needs, you can produce a virtual event that is every bit as exciting as a live one.

New Opportunities 

Rethinking how you produce live events opens up new possibilities. For instance a virtual event creates the opportunity to reach a wider audience. It allows you to consider guest speakers who might not be able to attend your event in person. You can also pre-record segments to stream out during your event, taking the pressure off day of logistics.

Start with a Great Host

Having a great host is important for a virtual event. They can keep things moving and vamp if it becomes necessary to work around connectivity issues or technology glitches. Having someone calm, engaging, and knowledgeable steering the conversations and providing transitions between elements is paramount.

The right host can be the guiding voice throughout the event. They can give out important information, introduce new speakers and make announcements. Also, having a host in charge helps bring life to your event, helping to entertain and engage attendees.

Use the Right Mix

Using a mix of pre-recorded content and live streaming for virtual events is key. This gives you more control over your content allowing for editing, reshooting, or redesigning. Then, you can take advantage of the live platform to generate interaction with attendees with live polling, Q & A’s and remote site check ins. You can also engage your audience with contests or live raffles.

By keeping these thoughts in mind, as well as working with an experienced production partner that can handle technology infrastructure, scheduling and producing pre-recorded segments and more, you can successfully transition your live event to a virtual one that will be informative, engaging and entertaining.

We recently faced the challenge of taking a traditionally live show virtual. Our long time partners, Tokens Show, trusted us to produce their first ever virtual show. We live streamed both music and interview content. Their followers had rave reviews like this one: “It was so good to be able to tune in to Tokens earlier tonight. You all did a great job of creating another meaningful time to listen, to laugh, and to cry.”

A video wall is an innovative as well as versatile way to tell your story. We created this graphic for the Hunt Brothers Pizza 2019 Christmas Celebration. The wall also gave us the opportunity to tailor a look for each segment of the event. Including a cozy living room to welcome the guests, transitioning into a snowy, outdoor scene. Santa even made an occasional appearance.

Stonebrook Media understands your need to continue to reach and inspire your leaders, employees and stakeholders with your message. Our virtual events are a viable alternative to live events. Stonebrook produces virtual events that inform, engage and entertain. We can either produce live streaming or pre-recorded events. We can also use your organization’s familiar applications such as Cisco, Zoom and Gotowebinar if needed.

We deliver the same personal, turnkey planning service and execution for virtual meetings as
we provide for live meetings, including:
~Content Development
~Show Flow Support
~Lighting, Audio and Scenic Design
~Graphic Design
~Presentation Development
~On-Camera Training for Presenters
~Teleprompter Training and Operation
~Script Writing and Editing
~Show Management

When hiring a corporate event producer like Stonebrook Media your getting much more than just light and sound professionals. Think for a moment about every aspect that goes into your corporate event. It’s a long and varied list of things to manage. You are going to need all the help you can get! 

The Added Value from Hiring a Corporate Event Producer

They produce a variety of large-scale corporate events each year. This gives them a greater understanding of the production process. They’ve seen it all and bring that experience to your event. They utilize this insight to give your company both creative and practical ideas. 

They know how to implement each small detail in the process. When you hire an corporate event producer, they become a part of your team. Which helps you navigate the challenges you’re facing while planning your event.

The Benefits of a Production Partner 

A corporate event producer will sit down one-on-one and listen to you, gaining a shared understanding of your goals. They are skilled in adjusting their focus to your business’s unique needs. They combine their industry expertise with your objectives. After this initial meeting they will design a one-of-a-kind experience for you.

Corporate Event Producers also act as a liaison between event venues, vendors and their client. This dramatically decreases the amount of coordination required by you. Event producers develop a plan of action for potential problems before they arise. These two factors alone secure corporate event producers as important members of your team. This also gives you more time to focus on other important meeting aspects and your CEO’s last minute requests. 

Creative Presentation Development 

From creative and informative videos, engaging executive presentations, event and award show script development, all event communications must serve a purpose. Since event production companies play a key role in determining your communications strategy, they are best equipped to execute the creative content development. 

In the end, the right partner delivers information that resonates with your attendees. Oftentimes, the content delivery is as critical as the message itself. If you don’t package your content in an interesting way, then your campaign may fall on deaf ears.

There is a long list of capabilities a strong corporate event producer brings to the table. Hiring a corporate event producer doesn’t just alleviate the stress of audio/visual management. They also provide creative corporate management that directly targets your objectives and focuses on telling your story.